For VISA application please contact registrationepos2022@oic.it

Congress Kit Collection to be collected only by a Company or Agency Representative

In order to simplify the registration procedures of their guests, companies/agencies can collect their delegates’ congress kits before the official beginning of the Congress. An official request must be sent to OIC Housing & Registrations Department, 3-4 weeks before the beginning of the event to define and agree a pick up time.
The service is available by appointment only, and provided the registration lists are complete with the compulsory data required. No material will be given in case of incomplete or missing data.
Otherwise, the material can be picked up by each single delegate. The congress material of each participant will be available at the pre-registration desk during the Secreteriat’s regular opening hours, as indicated in the Scientific Program.

Terms of Payment

Registrations and services can be confirmed only after receipt of full prepayment. All payments (registrations, course and dinner) can be processed through:

Credit cards
The following credit cards are accepted: American Express, VISA, MasterCard

Cash payment in Euros will be accepted on-site

We would like to inform you that as of September 14, 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).
As an OIC Group customer, your payments will become even more secure.
To get more information about this, please visit our dedicated page available here

Invoices:

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.
Off-line registrations and requests of pro-forma invoices sent by fax or mail are subject to an additional € 19,00 administration charge
Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

Cancellations and Reimbursement

For any change or cancellation a written notification must be sent to OIC Housing & Registration – Fax +39 055 57 02 27, E-mail: registrationepos2022@oic.it

• For cancellations received by January 21, 2022: a penalty charge of 30% will be applied.
• For cancellations received from January 22 to March 25, 2022: a penalty charge of 70% will be applied.
• No refund will be processed for cancellations received after March 25,2022
• Name changes incur a handling fee of € 39,00 per registration.
• No refunds shall be offered, where a service is deemed to have begun and is, for all intents and purposes, underway.
• Anyone unable to attend the congress, for whatever reasons, after paying and/or unable to transfer the registration fee to another person, must cancel his/her registration. The registration fee will be refunded if the request is received prior the above cancellation deadline dates, no further claims for reimbursement can be made.
• Anyone unable to attend the congress for VISA rejaction, refund will be granted only if a copy of your visa rejection letter is provided. The refund will be issued less the cancellation fee above stated. Please note that no refunds will be issued for additional fees paid for express shipping of invitation letters